Canvas - Manually Share an Office 365 Collaboration Document Created within Canvas

If some of your students are having a problem with an Office 365 collaboration document you create in Canvas you may need to give individual permissions to that document to the students having the problem. They will need to access the document outside of Canvas. Its not an elegant solution but it works.

Access Office 365

  • Go to
  • Select “Email”
  • Under “File Storage” select “Office 365”

file storage

  • Select the 9 dots in the upper left
  • Choose “oneDrive”

Click the 9 dots then choose OneDrive icon

Select your collaboration folder for your class

  • Select the folder named “Canvas” (upper case C)

Select the Canvas folder

  • One of those folders inside this "Canvas" folder should be named the same thing as your Course title. Select that folder.
  • You will see the document that you created using the Collaborations tool.
  • Put your mouse over the Document and you will see a share icon. Select that share icon

Share Button

  • Start typing the last name of one of the students having a problem. Select the name of the student from the list that pops up.

Choose Name Of user to share this document with

  • Choose “Add Another” for each student having a problem.
  • Choose “Send”

This will send an email to your students with a link to the file. Unfortunately you will need to do this for each collaboration file you are having a problem with.

Keywords:Canvas Office 365 File sharing   Doc ID:108924
Owner:Brian L.Group:UW Oshkosh
Created:2021-02-09 13:09 CDTUpdated:2021-02-09 13:32 CDT
Sites:UW Oshkosh
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